GIWA Guidelines 2024

GIWA 2024 Guidelines for Submitting Award Entries


  • Weddings produced (in and outside India) in the year 1st April 2023 – 31st March 2024 are eligible to apply.
  • Only ICWF Registered Delegates are eligible to participate
  • The participation fee for each entry is Rs.7500/- exclusive of 18% tax as per the government regulations at the time of payment
  • More than one entry in an award category is permitted. Provided it is for a different wedding/client.
  • Please provide all the possible information regarding the entries according to the criteria given.
  • All questions in the entry form must be answered. Incomplete forms will not be considered.
  • Applications for GIWA 2024 have to be filled through the online application link at www.icwf.net.
  • The last date for the uploading the entries (which includes declaration and client authorization) and payments is 20th Aug, 2024
  • Each award entry must be submitted online in the format of a A3 size storyboard (soft copy format).
  • Story Board - The storyboard can include photographs and information about the wedding/other functions. Please refer to the details on the Storyboard in the Storyboard guideline section.
  • Some award entries must be supported with AV film presentations in MPEG/AVI format. Please see the details in the AV Guidelines section. The AV must not exceed 3 minutes. The AV should be uploaded along with the Award entry and the Storyboard.
  • Please ensure that the name of the agency does not appear anywhere in the award entry and collaterals like Story Board, AV’s. Non Adherence to this clause wil lead to disqualification of the entry without any intimation.
  • Also please note that the owner and the key staff of the agency should also not feature in any portion of the entry. This is most critical; any non-adherence to this will result in disqualification of the entry.
  • Please maintain a copy of the application with you for your records.
  • If you have any questions, or require any clarifications, please contact Shanu Jain (shanu.icwf@gmail.com , ph:- 9799422223)
  • For more information and the full version of the rules and regulations please log on to the web site: www.icwf.net


The Story Board needs to be submitted in a soft copy only through the online link on ICWF.net in the GIWA section The Story Board should have the details as per the criteria of the category and also please note important dos and don’ts as below:

  • Please mention the GIWA Category no., GIWA Category Name & the Name of the Wedding Or Wedding title on the Story Board for which the entry is being submitted.
  • Story Board should cover all the possible information regarding the entries according to the criteria given. (Refer to the award categories & descriptions)
  • Please use only New Time Roman font and please don't use less than 10-point size.
  • Please ensure that the name of the agency does not appear anywhere on the StoryBoard.
  • Please ensure that the file size of the StoryBoard should not be more than the 20mb.


  • AV’s play a critical role along with your Story Boards
  • There are certain categories in which AV’s are mandatory and without the AV’s the entries will be considered incomplete and hence will be disqualified. Please see the chart below to see in which categories the AV is mandatory or optional.
  • The AV’s should be submitted online only through the online link on www.ICWF.net along with the Award entry and Story Board.
  • The size of the AV file to be uploaded along with the form should not exceed 100 MB and duration should not exceed 3 mins (please note that the longer videos might not be played beyond 3 min and hence will have a detrimental outcome)
  • Please see the list below to see which categories have to be accompanied by AV

Category Code Category
Name
Award
Description
AV
GIWA 110 Wedding on the year (Over all) Awarded for creating a great wedding experience of all the functions (theme, venue, decor etc.) for the guests, couple and the clients, keeping in mind the budget and the brief. Mandatory
GIWA 120 Best Wedding Reception Awarded for creating a great Reception experience considering Décor, Ambience, Theme, Use of venue, Enetrtainment, Guest experience etc. Mandatory
GIWA 130 Best Destination Wedding (International) Awarded for creating a great International Destination wedding experience. Choice of destination and how the same has been used for theme, décor and experience creation for the guests. Mandatory
GIWA 140 Best Destination Wedding (India) Awarded for creating a great destination wedding experience in India. Choice of destination and how the same has been used for theme, décor and experience creation for the guests. Mandatory
GIWA 150 Magic Moment in the Wedding Awarded for that special one magical moment during the various wedding ceremonies. That moment which was specially created by Bride & Groom or for Bride & Groom. It could also be a moment created for all the attendees, which left a lasting impression. Mandatory
GIWA 160 Best Engagement Ring Ceremony Awarded for creating a great Engagement experience considering Theme, Décor, Venue and overall experience for the guests. Mandatory
GIWA 170 Best Sangeet Ceremony Awarded for creating a great Sangeet experience considering Theme, Décor, Venue and overall experience for the guests. Mandatory
GIWA 180 Best Mehendi Ceremony Awarded for creating a great Mehndi experience considering Theme, Décor, Venue and overall experience for the guests. Mandatory
GIWA 190 Best Wedding Ceremony Awarded for creating a great Wedding Ceremony experience. The vidhi/pheras and the thematic treatment of the same resulting into a meomorable experience for the couple and the guests Mandatory
GIWA 210 Best Design & Space Décor - Mehendi/Haldi Awarded for the Design and Décor element of one of the Mehendi or Haldi function considering how the space was transformed or used thematically as per the brief resulting into a impactful experience for the guests. Mandatory
GIWA 220 Best Design & Space Décor - Sangeet/Cocktail Awarded for the Design and Décor element of one of the Sangeet or cocktail function considering how the space was transformed or used thematically as per the brief resulting into a impactful experience for the guests. Mandatory
GIWA 230 Best Design & Space Décor - Wedding Reception Awarded for the Design and Décor element of wedding Reception function considering how the space was transformed or used thematically as per the brief resulting into a impactful experience for the guests. Mandatory
GIWA 240 Best Design & Space Décor - Wedding Awarded for the Design and Décor element of the main Wedding function considering how the space was transformed or used thematically as per the brief resulting into a impactful experience for the guests. Mandatory
GIWA 250 Best Use of Flowers Awarded for creating a special impact by the use of Flowers. Esthetics, design and execution creating a great Floral decor for one of the wedding function. Mandatory
GIWA 310 Best Yougsters/ After Party Awarded for creating a great Batchelor/Hen/Youngsters Party experience. The Vibe and the thematic treatment along with the venue and entertainment resulting into a meomorable experience for the guests Mandatory
GIWA 320 Best Small Wedding ( upto 250 Guests) Awarded for the Best Small Weddings with less number of guests and hence a boutique experience with special attention to detail to make every aspect of the Small wedding a experience to remember Mandatory
GIWA 330 Best Green Wedding Awarded for the integration of steps towards sustainability on any one or more than one aspects of the wedding functions. What was done, how was it managed and what was the impact will be the key consideration. Mandatory
GIWA 410 Best Bride & Groom Entry Awarded for creating an impactful entry of Bride & Groom in one particular function. Newness and originality of the idea holds extra merit Mandatory
GIWA 420 Best Wedding Moments (Still) Awarded for capturing mesmerizing photos for a Wedding function. Storytelling by use of lighting and framing with spectacular results which will live forever. Optional
GIWA 430 Best Wedding Moments (Video) Awarded for the best storytelling in motion for the wedding Mandatory
GIWA 440 Best Pre Wedding Shoot Awarded for capturing and creating some of creating mesmerizing memories for the couple before the wedding. Creative treatment, choice of location, treatment and capture of the mood will be the key. Mandatory
GIWA 450 Best Story in the Frame Awarded for that one perfect Frame captured during any of the wedding functions and the story behind the same. What it depicts and conveys. The importancet of the same for the family or the people in the frame. Optional
GIWA 510 Best Food Art & Display Awarded for creating a great food and beverage experience in one of the Functions. Curation, Specialization, Display and Presentation will be of consideration. Optional
GIWA 520 Best Entertainment Design & Execution Awarded for creating and designing great entertainment for one of the wedding functions. What was done , why was it done, how was it done and what impact it left will be considered. Mandatory
GIWA 530 Best Use of Technology Awarded for integrating a piece of technology in and aspect of the wedding. What was done , why was it done, how was it done and what impact it left will be considered Mandatory
GIWA 540 Best use of Social Media for a Wedding Awarded for the impactful presence of the Wedding on Social Media. Data, tech, approach and results will be considered Mandatory
GIWA 550 Best Family Sangeet Choreography Awarded for making the family dance to your tunesin oone of the functions. Choreography with a special attention to inclusivity of the family, designing of the performances and the execution will be key consideration. Mandatory
GIWA 560 Best Wedding Entertainer - Artist/Band Awarded for that Singer/Band which has dominated the wedding enetertainment in Indian Weddings. No. of performance, presentation, special curation for weddings, vibe and the experience created for the attendees will be key. Mandatory
GIWA 570 Best Wedding Entertainer - DJ Awarded for that DJ which has dominated the wedding entertainment in Indian Weddings. No. of performance, presentation, special curation for weddings, vibe and the experience created for the attendees will be key. Mandatory
GIWA 580 Best Wedding Entertainer - Emcee Awarded for that Emcee which has dominated the wedding enetertainment in Indian Weddings. No. of performance, presentation, special curation for weddings, vibe and the experience created for the attendees will be key. Mandatory
GIWA 590 Best Wedding Entertainment - Experiential Awarded for that Experientail filler artist which has dominated the wedding enetertainment in Indian Weddings. No. of performance, presentation, special curation for weddings, vibe and the experience created for the attendees will be key. Mandatory
GIWA 600 Best Bar Solution for the Wedding Awarded to that dazzling display, service and creative solution for the service of alcohol for the weddings. Optional
GIWA 610 Best Wedding Cake Design Awarded for creating a cake which is a personal signature for a couple’s Wedding or Reception. Optional
GIWA 620 Best Wedding Make Up Artist Awarded for honoring the work for the best bridal makeup for a wedding Mandatory
GIWA 710 Best Wedding Hotel - India Awarded for being the best Hotel for weddings in India. Infra, facilities, no. of weddings in a year, guest experience, F&B will be the key. Mandatory
GIWA 720 Best Wedding Venue Awarded for being the best Venue (non Hotel) for weddings venue in India. Infra, Interiors, facilities, no. of weddings in a year, guest experience will be the key. Mandatory
GIWA 730 Best Wedding Invites Awarded for creating and designing the best wedding invitation. Thematic relevance, creativity and use of materials will be the consideration Mandatory
GIWA 740 Best Digital Invite for a Wedding Awarded for creating the best digital wedding invite. Thematic relevance, creativity and the impact will be the key consideration Mandatory
GIWA 750 Best Hospitality Service Awarded for the best hospitality services for a Wedding. Gambit of services, attention to detail and zero error experience will be the key. Optional
GIWA 810 Wedding of the year ( Overall) - YG Awarded for creating a great wedding experience of all the functions (theme, venue, decor etc.) for the guests, couple and the clients, keeping in mind the budget and the brief. Mandatory
GIWA 820 Best Destination Wedding (India) - YG Awarded for creating a great destination wedding experience in India. Choice of destination and how the same has been used for theme, décor and experience creation for the guests. Mandatory
GIWA 830 Best Design & Space Décor - YG Awarded for the Design and Décor element of one of the wedding function considering how the space was transformed or used thematically as per the brief resulting into a impactful experience for the guests. Mandatory

Please tick mark in the box next to each deliverable
Deliverable Completed
Story Board
A/V (wherever mandatory)
Client Authorization Details given
Declaration (included in entry form)
Signature & Stamp
Covering Letter (If applicable)